Send WooCommerce Order Confirmations to Gmail Automatically

As your WooCommerce store grows, keeping track of customer orders and ensuring timely communication becomes increasingly important. Manually sending order confirmation emails or double-checking order details can be inefficient and prone to errors—especially during high sales periods.

This is where automation tools like OttoKit can make a real difference.

OttoKit helps you connect WooCommerce with Gmail and automate order confirmation emails—without writing a single line of code.

In this guide, you’ll learn how to connect WooCommerce to Gmail so that a personalized order confirmation email is automatically sent whenever a new order is placed in your store.

By setting up this automation, you can ensure customers receive accurate and timely order confirmations, while you save time and reduce manual effort.

Whether you’re selling physical products, digital downloads, or subscriptions, this step-by-step guide will help you streamline customer communication and improve the post-purchase experience.

Let’s dive in 🚀

Imagine This Scenario

Imagine you run an online store using WooCommerce.

Every time a customer places an order, you want to:

• Send a professional order confirmation email
• Include key details like order number, items purchased, total amount, and billing information
• Ensure the email is delivered instantly and reliably via Gmail
• Avoid manually checking orders or sending emails one by one

This confirmation email helps reassure customers that their order was successful and sets clear expectations for delivery or next steps.

Without automation, the process often looks like this:

• Log in to your WooCommerce dashboard
• Open the new order details
• Copy order information
• Manually draft or trigger an email
• Repeat this for every single order

As order volume increases, this workflow quickly becomes inefficient. Delays or missed confirmations can negatively impact customer trust, and support requests may increase.

The Solution with OttoKit

With OttoKit, you can automate the entire order confirmation process from WooCommerce to Gmail.

By creating a simple workflow, OttoKit will automatically:

• Detect when a new order is created in WooCommerce
• Capture essential order and customer details
• Send a customized order confirmation email via Gmail in real time

This means:

• Instant order confirmation emails
• Consistent and professional communication
• Reduced manual work
• Fewer customer support inquiries
• More time to focus on marketing and growth

Once the workflow is active, OttoKit continuously monitors new WooCommerce orders and ensures every customer receives a timely confirmation email—automatically and reliably.

In the next steps, we’ll walk you through exactly how to set this up.

Let’s get started.

1. Go to the OttoKit Dashboard.
2. Click on Workflow, as shown below-

3. Now, click on the Create Workflow button.

4. From the dropdown, select Create from Scratch.

5. Enter a name for your workflow and click Create.

6. Next, click on the plus (+) button to add a trigger step.

7. In the apps search field, type and select WooCommerce as the trigger app

8. Choose Order Created as the trigger action.

9. Click on Select Connection, then choose the WordPress site you want to connect from the dropdown and click Continue.

10. Now, click on Fetch Data

11. OttoKit will automatically fetch recent order data or add sample data from your WooCommerce store (no test order is required). Once the data is fetched, click Save

12. Next, click on the plus (+) button, and in the search box, select Gmail

13. Choose Send Email in the Gmail action step

14. Click on Create New Connection.

15. A pop-up will appear asking you to select the email address to connect to Google account. Choose the appropriate email and continue.

16. Click Continue.

17. Click Continue again

18. The connection will now be created. Click Continue to proceed.

19. In the To field, type @. Do the same for the other fields. A pop-up will appear showing dynamic fields from the WooCommerce response.

20. You can search using a keyword and select the appropriate response field to map it to the column.

21. The selected value will be added automatically. Repeat the same process for the remaining fields, then click Continue.

22. Click on Test Action.

23. You will see confirmation that data has been sent via Gmail. Once verified, click Save.

24. Check your Gmail to confirm that the test data has been received successfully.

25. Finally, click on Publish Workflow located at the top-right corner.

That’s it, your workflow is set up and is now Live.

You can perform a test submission by creating a new WooCommerce order and checking inside the email.

Need Help?

If you get stuck, don’t hesitate to reach out to our support team at [email protected]. We will be happy to assist you and ensure that everything works smoothly.